Personal Data & Privacy Protection Policy
The website www.ERGOMAN.net (hereinafter the “Website”) has been designed and developed by the company ERGOMAN S.A. (hereinafter “ERGOMAN”) in order to provide information and/or services and/or products to the Website visitors/users.
ERGOMAN is committed to the protection of the Website visitors’ and users’ personal data and privacy. For this reason, this “Personal Data & Privacy Protection Policy” (hereinafter the “Policy”) has been created, which describes and explains the type of Websites visitors’ and users’ personal data collected by ERGOMAN and how ERGOMAN manages and processes them, as well as well how it protects privacy.
Information on this Policy
In the future, the Website may provide additional uses and obtain enhanced functionality. If this entails any change in the method of collecting and processing your Personal Data, you will be provided with more details and additional terms in this Policy. Unless otherwise specified, each new Website use/ service introduced will be subject to this Policy.
In case the use of any Website service is subject to a special personal data protection policy, this special policy will apply in combination with this Policy. In case of conflict or contradiction between the terms of this Policy and the terms of a special policy, the terms of the special personal data protection policy for each service will prevail.
The purpose of this Policy is:
1. To ensure that you know which personal data we collect concerning you, the reasons for collecting and processing them, as well as to whom we disclose them.
2. To clarify the way in which we use the personal data you have shared with us.
3. To explain your rights and options regarding your personal data collected and subjected to processing during your visit to the Website and use thereof.
Once you visit and use the Website, you accept this Policy, you explicitly agree with the collection, use and processing of your personal data (as defined below) in accordance with this Policy.
“PERSONAL DATA”: All information regarding an identified or identifiable natural person (data subject), whose identity can be ascertained, directly or indirectly, particularly by referring to an identification element, such as name, identity card number, location data, online ID, or by referring to one or more factors matching this natural person’s body, physiological, genetic, psychological, financial, cultural or social identity.
“APPLICABLE LEGISLATION ON PERSONAL DATA”: The General Data Protection Regulation (GDPR) (EU) 2016/679, as well as the EU and national legislation on personal data and privacy protection in the electronic communications sector, as in force.
ERGOMAN may collect and processe data exclusively for the purposes of lawful and correct operation of the Website, and in order to provide the Website visitors and users with the best possible use experience.
The Website visitor’s and user’s Personal Data collected are maintained on archive and subjected to processing by ERGOMAN aiming at the support, promotion and good operation of this Website, as well as at the provision of specific services to its users.
Method for Personal Data Collection
Certain personal data are directly provided by the Website users, for instance, when a user registers to a Website service, and certain data are indirectly recorded during the visitors’ and users’ navigation on the Website.
Personal Data Collected and Purpose for Their Processing
The Personal Data collected are further classified into simple Website visitors’ data and Website services users’ data, as follows:
(a) SIMPLE WEBSITE VISITORS:
During your navigation on the Website, data are collected concerning the Website use (hereinafter “Use Data”) for the purpose of use analysis, as well as monitoring and improving the Website and the services provided. Use Data may include IP address, geographical locations, type and version of navigation software, operational system, source of reference (which page that led you to the Website), visit duration, pages viewed and navigation routes of the Website, as well as information on the time schedule, the frequency and method for your use of the Website and its services. The source of Use Data is Google Analytics. The method with which Google Analytics collects and processes data, can be accessed through here.
The aforementioned personal data of the Website visitors are limited to the necessary information for the operation and improvement of this Website and our services, pursuant to the applicable legislation on personal data.
(b) WEBSITE SERVICES USES:
As part of using the Website, personal data are collected and subjected to processing, in case the visitor shows interest (i) for a ERGOMAN product, (ii) for a partnership with ERGOMAN, (iii) for contacting ERGOMAN, and (iv) for being employed by ERGOMAN.
Specifically: (i) in case of interest in a ERGOMAN product, data are collected that -depending on the visitor’s type of company- may be personal pata which, according to the posted contact form, include the following: company name, contact person, address information, postal code, telephone, VAT no., as well as any personal data that may be filled in the relevant form (expression of interest) in the field «comments»; (ii) in case of interest for a partnership with ERGOMAN, data are collected that -depending on the visitor’s type of company- may be Personal Data which, according to the posted contact form, include the following: company name, contact person, email, address information, telephone, fax, business activity, people/personnel, as well as any personal data that may be filled in the relevant form (expression of interest) in the field «A few words on the company»; (iii) in case of interest for communicating with ERGOMAN, data are collected which, according to the relevant form, include the following: full name, e-mail, as well as any Personal Data that may be filled in the relevant form (expression of interest) in the field «comments», and (iv) in case of expressing interest for being employed by ERGOMAN, the personal data collected include the following: full name, father’s name, city of residence, education information, foreign languages, professional experience, technical skills, as well as any personal data that may be filled in the relevant form (expression of interest) in the field «cover letter», while interested parties have the option to upload their CV.
The above Website services users’ Personal Data are used by ERGOMAN in order to contact you for the purpose of informing you on its products and services, as well as for purposes regarding the possibility of professional employment by ERGOMAN.
Data Recipients & Transfer to Third Countries
The recipients of the Services User’s data are ERGOMAN and the ERGOMAN Group companies, which may proceed to the processing of your personal data strictly under the same terms and conditions defined in this Policy, with which you agree by navigating and using the Website. Your registration information are maintained in a secure way and are not disclosed to third parties for any reason.
ERGOMAN may use third party providers of technical services that host, store, manage and maintain the Website, its content and the data collected, as well as other providers of technical services (e.g. email services), in order to contact you in case ERGOMAN has received your explicit consent for this communication. ERGOMAN only uses third service providers who agree to use only the Personal Data provided to them solely for the purpose provided (e.g. technical services, Website technical support), and who agree and guarantee that all processing activities that they undertake will be lawful and compliant with the applicable legislation on personal data.
ERGOMAN does not sell, distribute or lease your personal data to third parties, unless you have expressly given your consent to that effect or it is required by law to proceed to the disclosure of such data. Specifically, ERGOMAN may disclose your personal data to third parties when this disclosure is necessary for creating, exercising or defending legal claims, or as part of court proceedings or a relevant summons by Competent Authorities or as part of administrative or extrajudicial proceedings, or for the purpose of preventing or interrupting an attack against its computer systems or networks or of protecting its rights or property.
The server and data centre used by the Website is located in the European Union and, as a result, it is obliged to comply with the provisions of the applicable legislation on Personal Data. The data collected through this Website are not transferred to companies outside the European Union.
For ERGOMAN, the protection of this Website visitors’ and users’ Personal Data, as well as the respect of a person’s privacy on the Internet is a self-evident commitment. All the necessary organizational and technical measures required so as to ensure the security, availability and validity of this Website visitors’ and users’ Personal Data are taken.
It is ensured that your personal data are secure. In order to avert unauthorized access or disclosure, suitable physical, electronic and administrative procedures have been implemented, in order to protect and secure your collected personal data.
Personal Data Processing Time Period
The storage and processing of the Website services visitors’ and users’ data is exclusively carried out in accordance with the law or your explicit consent only for as long as necessary, so as to serve the purpose of processing (as defined above) or until you disagree with the use of your Personal Data by ERGOMAN or until you withdraw your consent. In case it is required by law, or for a court claim or the defence of ERGOMAN in case of legal claims against it, to maintain the personal data for a longer period of time, ERGOMAN will maintain the personal data for a longer period of time.
Cookies and Similar Technologies
We use Google Analytics to analyse the use of our Website. Google Analytics collects information on the Website use through cookies. The information collected on our Website is used to generate reports on the use of our Website. The data collection and processing by Google Analytics, is provided here: https://policies.google.com/technologies/partner-sites?hl=en .
You may choose to accept or reject cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings so as to reject cookies, if you prefer. The webpage www.allaboutcookies.org offers good and simple guidelines on the way to manage cookies when using different types of browsers. By reducing cookies you may be prevented from fully utilizing the Website.
Accessing and Controlling Your Personal Data
Following your request, you will be provided with information on whether and which of your Personal Data are collected and subjected to processing (“right to access”).
In case your Personal Data is incorrect, you have the right:
• To ask for their correction insofar as they are incorrect and/or incomplete (“right to correct”).
• To ask for their deletion (“right to delete”). ERGOMAN will delete, without undue delay, your Personal Data under the terms and conditions prescribed by the applicable legislation. ERGOMAN can only delete the data if there is no legal obligation or other legal right on its part to retain them. Naturally, if a Website visitor’s/user’s data are deleted, ERGOMAN cannot continue to provide this visitor/user with its services, whenever its services require the use of these data.
• To ask for the processing of your personal data to be restricted under the terms and conditions prescribed by the applicable legislation, and to be informed before the processing restriction is lifted.
• To ask for each correction or deletion or restriction of your personal data processing to be announced to each recipient to whom these data have been disclosed, as far as feasible, and as long as this does not entail disproportionate efforts, as well as to be informed of these recipients’ identity.
• To receive your personal data in a structured, commonly used and machine-readable format, namely in electronic form, as well as the right to transfer them to another processing body (“right to portability”).
• To object to the processing of your personal data at any time, based on reasons related to your personal status (“right to object”).
• Not to be subject to a decision which is exclusively based on an automated decision-made process, such as profiling, as long as the decision will have legal consequences on you or other equally important consequences.
• To withdraw your consent for the use of your personal data in the future, in part of in full. Withdrawing your consent does not affect the lawfulness of the processing that was based on your consent before its withdrawal.
Finally, pursuant to the applicable legislation on personal data, you have the right to submit a complaint to the Personal Data Protection Authority.
You are kindly requested to submit these requests or any other questions concerning the present Policy or the personal data protection practices of ERGOMAN to the data protection officer using the following email address: dpo@ERGOMAN.net.
ERGOMAN is committed to protecting your personal data. Should you have any questions or remarks concerning the management of your personal data by ERGOMAN, please contact us using the aforementioned address and contact information. You may also use this address in order to communicate to us any concerns you may have concerning compliance with the present Policy.
Changes in the Present Policy
We retain the right to update the present Policy at any time without prior warning, by occasionally posting a new version on the Website. We will process data in accordance with the Policy applicable at the time you have provided your consent for the processing of your personal data based on that Policy. In case of a significant modification in the Policy, you will be notified accordingly, e.g. with a prominent banner on the Website. You should occasionally check this page to make sure you are satisfied with any modification in the present Policy and carefully read any communication you receive. By continuing to use the Website, you agree with the updated Policy. Use the date “Latest Update” shown on the present Policy in order to be informed of its latest modification.